Job Description

Title: Administrative Assistant

Location : Ridgefield, NJ

Employment Type : Contract (~4 weeks, ASAP start)

Schedule : Monday–Friday, 8:00 AM – 4:00 PM (Onsite)

Start Date: December 1

Interview Process: One round (onsite or virtual), depending on if you are traveling for the holiday or not.

Pay Rate: $24hr-29/hr

About the Role

A leading commercial services company with operations across multiple states in the northeast is seeking an experienced Administrative Assistant to support payroll and administrative functions for several business entities.

Key Responsibilities

Payroll Management:

• Process payroll for approximately 75 employees across multiple companies.
• Prepare and submit certified payroll reports for government-funded projects in compliance with prevailing wage laws.

Accounting Support:

• Manage accounts payable and receivable.
• Utilize QuickBooks Desktop (and QuickBooks Online for one entity) for financial transactions.

Administrative Duties:

• Order office supplies and maintain inventory.
• Assist with general office tasks and documentation.
• Act as a Notary Public (preferred, not required).

Required Skills & Experience

• Proficiency in ADP payroll systems and QuickBooks Desktop.
• Previous experience in the construction industry.
• Strong understanding of certified payroll requirements for government projects.
• Excellent organizational and communication skills.
• Ability to handle multiple priorities in a fast-paced environment.

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