Job Description

Liebert Cassidy Whitmore is a premier California law firm specializing in labor, employment, and education law, proudly representing public agencies across California. We are committed to delivering exceptional legal services and fostering a collaborative workplace culture.

We are currently seeking a Receptionist for our Los Angeles office who will be the first point of contact for clients, visitors, and team members. This role is integral to creating a welcoming environment and ensuring the smooth operation of our office.

Position Overview:

The Receptionist is responsible for managing the front desk and providing administrative support to the office. This individual will handle a variety of tasks, including greeting visitors, managing calls, scheduling meetings, and maintaining office organization. The ideal candidate will be professional, organized, and proactive in ensuring a positive experience for all who interact with our firm.

This is a fully on-site position with work hours from 8:30 AM to 5:00 PM, Monday through Friday.

Key Responsibilities:

• Greet clients, visitors, and staff with professionalism and a pleasant demeanor.
• Answer and direct incoming calls promptly and courteously.
• Handle incoming Employee Relations Consortium (ERC) calls with professionalism and attention to detail. Gather key information from callers and ensure the inquiry is properly routed and documented.
• Order monthly lunches as needed, ensuring dietary preferences an delivery logistics are accounted for.
• Manage the reception area to ensure it is organized and presentable.
• Maintain company telephone directory.
• Schedule and coordinate conference rooms, meetings, and appointments.
• Handle incoming and outgoing mail, packages, and deliveries.
• Process parking validations and assist visitors with any logistical needs.
• Assist the Office Manager with light administrative duties as assigned.

Qualifications:

• Previous experience as a receptionist, administrative assistant, or similar role (law firm experience is a plus).

• Excellent communication and interpersonal skills.

• Strong organizational abilities and attention to detail.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Ability to multitask and work efficiently in a busy environment.

• Professional appearance and demeanor.

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