Job Description

About Us

WEAVER LLC is a leading natural gas transmission pipeline construction company committed to integrity, safety, and excellence. We foster a family-oriented culture and value teamwork, reliability, and professionalism.

Position Overview

We are seeking a highly organized and proactive Project Manager Assistant / Administrative Assistant to support our project management team and ensure smooth day-to-day operations. This role is critical for coordinating administrative tasks, managing documentation, and assisting with project execution.

Key Responsibilities

• Provide administrative support to Project Managers and leadership team.
• Prepare and maintain project documentation, reports, and schedules.
• Coordinate meetings, take minutes, and distribute action items.
• Assist with procurement processes, vendor communication, and invoice tracking.
• Maintain accurate records in project management systems and databases.
• Handle correspondence, phone calls, and email communication professionally.
• Support compliance with company policies, safety standards, and regulatory requirements.
• Perform general office duties such as filing, scanning, and organizing documents.

Qualifications

• Education: Associate’s degree or higher preferred; equivalent experience accepted.
• Experience: 2+ years in administrative or project support roles (construction or energy industry experience is a plus).
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management software.
• Excellent written and verbal communication skills.
• Ability to multitask and work under pressure in a fast-paced environment.
• High attention to detail and problem-solving ability.

Preferred Skills

• Knowledge of construction terminology and processes.
• Familiarity with document control systems.
• Experience supporting multiple stakeholders across projects.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Supportive, family-oriented work environment.

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