Job Description
We are exclusively partnered with an ultra-high net worth family office in Boerne, TX, looking for an exceptional Personal Assistant.
Responsibilities:
Household & Lifestyle Management
- Coordinate household staff: Manage schedules and communication between housekeepers, chefs, nannies, drivers, landscapers, etc.
- Property management: Oversee maintenance, repairs, renovations, and contractors across multiple residences.
- Inventory and organization: Keep track of valuables, wardrobes, wine collections, art, and household supplies.
Scheduling & Logistics
- Calendar management: Handle family and children’s schedules, social events, travel, medical appointments, etc.
- Travel coordination: Book flights, arrange private travel, accommodations, and itineraries — often across multiple time zones.
- Event planning: Plan dinners, parties, fundraisers, or vacations — including managing guest lists and vendors.
Administrative & Financial Support
- Personal errands: Shopping, gifting, deliveries, appointments, and reminders.
- Bill payment & expense tracking: Work with accountants or family offices to reconcile receipts and manage budgets.
- Document management: Handle confidential paperwork, insurance renewals, passport updates, etc.
Liaison & Communication
- Gatekeeping: Manage communication between the family and external contacts (e.g., attorneys, business partners, school administrators).
- Discretion & confidentiality: Handle sensitive information with complete privacy.
- Representation: Sometimes act on the family’s behalf when interacting with service providers or VIP contacts.
Soft Skills That Matter Most
- Discretion and trustworthiness
- Extreme attention to detail
- Flexibility and “on-call” availability
- Polished communication and etiquette
- Problem-solving and anticipatory thinking
Ideally looking for 3~ years of experience, with a go-getter attitude.
Job Tags
For contractors, Work at office,