Job Description
Part-Time Administrative Assistant
Lewis Representation LLC — Gales Ferry, Connecticut
Lewis Representation LLC is a business compliance and advisory firm providing comprehensive bookkeeping, tax preparation, data analysis, and CFO advisory services. Managing Partner Madeleine Lewis is seeking a proactive and detail-oriented Part-Time Administrative Assistant to support day-to-day operations alongside a team of six accountants.
📌 Position Details
- Hours : 20 per week, Monday-Thursday (Hour provision is designed to accommodate parents with young children in particular.)
- Compensation : $18/hour
- Location : In-person
🗂️ Key Responsibilities
- Answering and directing incoming/outgoing office calls
- Greeting clients and visitors, including direct one-on-one interactions
- Collecting and distributing mail
- Managing office supply inventory and placing orders as needed
- Creating and maintaining both digital and physical filing systems
- Coordinating meetings and scheduling calendars
- Ensuring proper disposal of sensitive documents
- Tracking and initiating operational bills (e.g., rent payments)
- Scanning and organizing receipts, invoices, and other documents
- Using specialized software for secure client document delivery
- Performing data entry and assisting with form preparation in tax software, including filing with state and IRS
👤 About You
- A reliable multitasker who thrives in a fast-paced environment
- Team-oriented with a professional and approachable demeanor
- Organized and adept at time management
- Strong communication skills, with the ability to support colleagues and clients
- Experience with Microsoft Outlook, Excel, and Word is preferred but not required
📬 How to Apply
Please send your updated Resume and Cover Letter to clientservices@lewisrepresentation.com. We strive to respond promptly to all candidates.
Job Tags
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