Job Description

Position Summary:

The Preventative Maintenance/Spare Parts Coordinator plays a key role in ensuring equipment reliability and efficiency by developing and managing preventative maintenance (PM) programs and maintaining optimal spare parts inventory. This position coordinates maintenance schedules, tracks PM performance, and ensures timely procurement and availability of spare parts to reduce downtime and support production goals.

Essential Job Duties and Responsibilities:

• Develops and implements preventive maintenance (PM) programs to ensure optimal performance of equipment.
• Plans and schedules maintenance activities, including routine inspections, repairs, and upgrades.
• Tracks the time taken to complete PMs and work orders; monitor backlog and assign work orders based on priority and criticality.
• Collaborates with maintenance technicians to ensure timely execution of scheduled tasks.
• Coordinates with other departments (production, engineering, procurement) to improve processes and reduce equipment downtime.
• Utilizes a CMMS (Computerized Maintenance Management System) to track, assign, and manage work orders and PM tasks.
• Maintains a well-organized, accurate inventory of spare parts and equipment, ensuring critical spares are available.
• Monitors stock levels and reorder parts as necessary to avoid shortages.
• Tracks and manages expenses related to spare parts and services, ensuring adherence to budget.
• Sources and evaluates cost-effective suppliers, compare quotes, generate purchase orders, and ensure timely delivery.
• Continuously improves spare parts management practices to increase equipment uptime and reduce maintenance costs.
• Performs other related duties as assigned.

Minimum Requirements and Qualifications:

• Bachelor’s Degree in a technical field with a minimum or 2 years of experience in industrial maintenance planning, or combination of equivalent education and experience.
• Proven experience as a Maintenance Planner, Spare Parts Coordinator, or similar role in a manufacturing or industrial environment.
• Strong working knowledge of CMMS software and maintenance planning tools (e.g., SAP, Maximo, Fiix).
• Familiarity with industrial maintenance systems including hydraulics, pneumatics, and electrical systems.
• Strong organizational and analytical skills, with the ability to manage multiple priorities.
• Proficient in Microsoft Office (Excel, Outlook, Word); experience with ERP systems a plus.
• Excellent communication and cross-functional collaboration skills.
• Physical Requirements:
• Ability to lift up to 50 lbs.
• Regularly required to walk, stand, and inspect equipment in an industrial setting.
• Ability to work in a manufacturing environment, including standing and walking for up to 12 hours per day

Preferences:

• Certification in Industrial Maintenance or Project Management.

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