Job Description
Job Description
Job Title: Marketing Events Specialist
Type: Temp (possible perm)
Pay Rate: $30–$33/hr
Work Hours: 40 hours/week
Start Date: ASAP
Length of Assignment: 3/26/2025 with possibility of extension
Location: New York, NY (Hybrid: 3 days onsite, 2 days WFH — days may vary)
Note: Some weekend support may be required (still within 40 hours)
Key Responsibilities
Event Execution Support
- Coordinate logistics for North America events (shipping, freight, tracking, timelines, run-of-show updates)
- Manage vendor communication for installs, tear-downs, printing, and on-site needs
- Oversee asset ordering, inventory tracking, replenishment, and post-event returns
- Build and maintain event checklists, packing lists, and production trackers
- Support travel logistics (flights, hotels, per diem coordination) when needed
- Handle credential requests, forms, insurance certificates, and compliance submissions
- Provide on-site support: setup, breakdown, booth upkeep, product display refresh, badge pickup
- Process all invoices, POs, coding, and budget tracking related to events
Administrative & Operational Support
- Maintain event calendars, timelines, and deliverables
- Manage cross-functional updates (event status, shipping updates, asset delivery confirmations)
- Maintain tracking documents for events, seeding, print, and account needs
- Quality-check all deliverables before distribution
- Handle recurring operational tasks that keep the team organized
Event Marketing Support
- Execute asset delivery (cropping, resizing, uploading, distributing to partners)
- Maintain the asset hub so partners always have current materials
- Track partner requests and provide status updates
- Support production of in-store print materials (quotes, print orders, specs, approvals)
- Update sell-in decks, product sheets, and one-pagers
- Pull basic reporting (sell-through snapshots, placement logs, activation recaps)
- Coordinate retail window installs and in-store event support with vendors and store teams
Minimum Requirements
- Experience supporting events or marketing operations in a fast-paced environment
- Strong project management across timelines, logistics, vendors, and tracking documents
- Highly reliable and accountable; able to meet deadlines independently
- Clear communicator with ability to manage multiple stakeholders
- Proficiency in Excel/Sheets, PowerPoint, shipping platforms, and asset management tools
Preferred Qualifications
- Comfortable working onsite at events; proactive problem-solver
- Detail-oriented with strong quality control on assets and print materials
- Experience with creative routing, production timelines, and light design edits
- Ability to anticipate needs and manage priorities independently
Required Experience
- 2+ years of relevant experience
Job Tags
Daily paid, Permanent employment, Temporary work, Immediate start, Work from home, Weekend work,