Job Description

Russell Tobin's client is hiring a Lease Administrator in Santa Clara, CA

Employment Type: Contract

Location: Hybrid (3 onsite) - Santa Clara, CA 94105

Pay rate: $60-$64/hr

Responsibilities:

• Ensure that all invoices are received in a timely manner and develop a process that ensures that payments for properties that do not submit invoices are processed.
• Review invoices against lease terms, collect supporting documentation from landlords, and confirm calculation accuracy.
• Ensure timely processing of monthly rent payments in accordance with due dates.
• Communicate with Landlords regarding lease payments and charges as necessary and to resolve issues and discrepancies.
• Enter and attach invoices to the respective location and update the database with the current escalated rent and operating expenses for payment.
• Prepare rent and operating expense variance reports for the portfolio as part of the rent approval process.
• Perform detailed review of annual reconciliations, including CAM (Common Area Maintenance), taxes, and insurance, ensuring accuracy according to lease agreements. Assist with lease audits as deemed necessary.
• Maintain accurate lease data in lease management system, including any changes to rent, operating expenses, contact information, etc.
• Communicate and coordinate with stakeholders and team members located in multiple time zones to ensure timely and effective execution of lease-related activities.

Requirements:

• Minimum of 3-5 years of experience in lease administration including accounts payable and general ledger.
• Ability to read and understand contract language.
• Strong attention to detail
• Ability to remain professional and courteous during stressful circumstances.
• Excellent verbal, written and interpersonal communication skills.

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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