Job Description

A leading consulting firm offers a compelling opportunity for a highly capable professional to take on broad, impactful responsibilities within a fast-paced and entrepreneurial setting. The ideal candidate will thrive in a tight-knit, collaborative team and bring strong initiative to managing multiple workstreams with precision and discretion. Serving as a trusted partner to executive leadership, this individual will provide high-level administrative support while also overseeing daily office operations, playing a key role in shaping both the efficiency and culture of the office.

Responsibilities

• Manage day-to-day office operations, including supply procurement, building management coordination, visitor reception, technology support, and mail distribution.
• Provide executive support to Executive Leaders through calendar management, travel arrangements, event planning, CRM data entry, invoicing, and expense reporting.
• Facilitate new hire pre-boarding and onboarding processes to ensure a smooth transition.
• Coordinate employee offboarding, ensuring compliance and proper documentation.
• Act as a culture ambassador by fostering a positive, engaging, and inclusive office environment.
• Identify, implement, and maintain operational best practices across teams.
• Assist with business development, recruitment, and firm-wide strategic initiatives as needed.
• Promote and contribute to a high-performing, collaborative, and inclusive workplace culture.
• Perform additional administrative and operational tasks as assigned.

Ideal Experience

• A bachelor’s degree from a top academic institution is required.
• 3 plus years of experience as an Executive Assistant or Office Coordinator at an investment bank, private equity/venture capital, law firm, or management consulting firm.
• Experience with travel and financial CRM tools.
• High degree of maturity with the ability to interact with management, team members, and external partners.
• Ability to successfully work in a collaborative team environment.
• High degree of maturity with a proven ability to interact with senior executives.
• Strong Microsoft Word, Excel, Outlook, and PowerPoint with high-quality messaging, structure, and formatting.
• Responsive to immediate requests and a willingness to jump in when needed.
• Proven track record of success in high-pressure, time-constrained environments.
• Excellent written and verbal communication skills, including strong e-mail etiquette.
• Top-tier organizational skills and attention to detail.
• Self-starter and entrepreneurial spirit.

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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.

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