Job Description

Executive Assistant

Remote - Candidate must reside within 45 minutes of Freehold, NJ

Company and Position Overview:

Our client, a prominent company in the consumer products industry, is seeking an experienced Executive Assistant to provide comprehensive support to the CEO, including both executive-level administrative duties and occasional personal assistance. The ideal candidate is proactive, highly organized, and detail-oriented, with a strong track record of supporting C-suite executives. Key responsibilities include complex calendar management, coordinating domestic and international travel, planning high-level meetings, handling a variety of additional tasks, and demonstrating strong tech proficiency.

Key Responsibilities:

• Oversee the CEO’s dynamic calendar with scheduling and coordinating changes throughout the day.
• Advise CEO daily of business/personal calendars and to-do list, keeping CEO well informed of upcoming meetings and commitments.
• Provide strategic preparation to coordinate and schedule business meetings: preparing notes from previous communications for context before each meeting.
• Attend business meetings, taking detailed notes.
• Manage expense tracking.
• Draft correspondence, proof & edit documents to ensure accuracy.
• Manage CEO’s inbox daily by organizing and prioritizing incoming emails based on urgency.
• Coordinate domestic and international travel arrangements; including booking flights; transportation, restaurants, preparing itineraries and agendas.
• Anticipate logistical issues on behalf of the CEO.
• Serve as the central point of contact cross-functional projects, ensuring alignment across departments.
• Sourcing gift options; sending birthday and holiday gifts.
• Coordinate home maintenance and troubleshoot issues.
• Other duties as assigned.

Skills & Qualifications:

• Bachelor’s degree, preferred.
• Minimum of 2 years’ experience as a C-Level Executive Assistant.
• Proficiency with MS Office (Excel, Word, PowerPoint, Outlook).
• Proficiency with Google.
• Proven track record of managing complex projects or initiatives independently.
• Tech savvy. The ability to troubleshoot computer issues that may arise is important in this role.
• Ability to coordinate ZOOM and TEAMS meetings.
• Impeccable verbal and written communication skills.
• Can-do attitude. Friendly demeanor. Strong customer service skill set.
• Exceptional organizational and time-management skills.
• Flexible availability (24/7)
• Strong money management skills being cost conscious when making purchases for either the CEO or company.
• Strong multi-tasking skills.
• Proactive with the ability to solve problems is important in this role.
• Ability to work independently.
• Handle confidential information with the utmost discretion and confidentiality.
• Candidates to be considered must live within an hour of Freehold, NJ.

Additional Details:

• Remote – Freehold, NJ
• Full time with competitive compensation.
• Health Benefits Packages
• Unlimited PTO upon approval

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