Job Description
Executive Assistant
Remote - Candidate must reside within 45 minutes of Freehold, NJ
Company and Position Overview:
Our client, a prominent company in the consumer products industry, is seeking an experienced Executive Assistant to provide comprehensive support to the CEO, including both executive-level administrative duties and occasional personal assistance. The ideal candidate is proactive, highly organized, and detail-oriented, with a strong track record of supporting C-suite executives. Key responsibilities include complex calendar management, coordinating domestic and international travel, planning high-level meetings, handling a variety of additional tasks, and demonstrating strong tech proficiency.
Key Responsibilities:
- Oversee the CEO’s dynamic calendar with scheduling and coordinating changes throughout the day.
- Advise CEO daily of business/personal calendars and to-do list, keeping CEO well informed of upcoming meetings and commitments.
- Provide strategic preparation to coordinate and schedule business meetings: preparing notes from previous communications for context before each meeting.
- Attend business meetings, taking detailed notes.
- Manage expense tracking.
- Draft correspondence, proof & edit documents to ensure accuracy.
- Manage CEO’s inbox daily by organizing and prioritizing incoming emails based on urgency.
- Coordinate domestic and international travel arrangements; including booking flights; transportation, restaurants, preparing itineraries and agendas.
- Anticipate logistical issues on behalf of the CEO.
- Serve as the central point of contact cross-functional projects, ensuring alignment across departments.
- Sourcing gift options; sending birthday and holiday gifts.
- Coordinate home maintenance and troubleshoot issues.
- Other duties as assigned.
Skills & Qualifications:
- Bachelor’s degree, preferred.
- Minimum of 2 years’ experience as a C-Level Executive Assistant.
- Proficiency with MS Office (Excel, Word, PowerPoint, Outlook).
- Proficiency with Google.
- Proven track record of managing complex projects or initiatives independently.
- Tech savvy. The ability to troubleshoot computer issues that may arise is important in this role.
- Ability to coordinate ZOOM and TEAMS meetings.
- Impeccable verbal and written communication skills.
- Can-do attitude. Friendly demeanor. Strong customer service skill set.
- Exceptional organizational and time-management skills.
- Flexible availability (24/7)
- Strong money management skills being cost conscious when making purchases for either the CEO or company.
- Strong multi-tasking skills.
- Proactive with the ability to solve problems is important in this role.
- Ability to work independently.
- Handle confidential information with the utmost discretion and confidentiality.
- Candidates to be considered must live within an hour of Freehold, NJ.
Additional Details:
- Remote – Freehold, NJ
- Full time with competitive compensation.
- Health Benefits Packages
- Unlimited PTO upon approval
Job Tags
Full time, Remote work, Flexible hours,