Job Description

Document Control Specialist / SharePoint Administrator

Location: Grand Prairie, Texas

Position Overview

Are you someone who thrives on structure, accuracy, and making information easy to find? As our Document Control Specialist / SharePoint Administrator, you’ll be the backbone of how our teams manage, access, and trust critical information. You will own and optimize our electronic document control system—primarily Microsoft SharePoint—ensuring documents are organized, secure, compliant, and always up to date across the full project lifecycle.

This is a highly visible role where your work directly supports quality, compliance, audits, and operational efficiency company-wide.

About the Company

Our client is a growing manufacturer of precision components for wire harnesses, cable assemblies, and electrical control panels, serving OEMs across multiple industries. With a strong commitment to quality, compliance, and continuous improvement, the company is in major growth mode and focused on building scalable, best-in-class quality systems to support long-term success.

What You’ll Do

• Own the System: Administer and maintain SharePoint sites, libraries, lists, and metadata to ensure intuitive structure, security, and searchability.
• Control the Lifecycle: Manage the creation, review, approval, issuance, revision, distribution, and archiving of controlled documents (SOPs, drawings, reports, and more).
• Protect Accuracy: Enforce strict version control, ensuring teams always work from the most current, approved documentation.
• Build Smart Workflows: Configure and manage document approval workflows and permission structures for sensitive or regulated information.
• Ensure Compliance: Maintain adherence to internal policies, Quality Management Systems (QMS), and applicable regulatory requirements.
• Support & Educate: Train team members on document control processes and SharePoint best practices; provide hands-on support for document retrieval and usage.
• Audit-Ready Reporting: Generate reports and metrics on document status, compliance, and audit readiness.

What You Bring

• Proficiency in Microsoft SharePoint and the Microsoft Office Suite (SharePoint administration/configuration experience is a plus).
• Strong understanding of document control principles, metadata, and versioning best practices.
• Experience with electronic document management systems (EDMS).
• Exceptional attention to detail with strong organizational and communication skills.
• A proactive, service-oriented mindset with the ability to support cross-functional teams.

Why This Role Matters

This role is critical to maintaining data integrity, supporting audits, and ensuring all teams work with accurate, up-to-date information. Your work will directly enable operational efficiency, regulatory compliance, and scalable growth as the company continues to expand.

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