Job Description

About the Company:

Portrait Construction, Inc., a General Contractor in Corona, California is seeking an energetic, experienced professional Contracts Administrator for large multi-family apartment projects. This position requires excellent communication and collaboration skills along with computer and multi-tasking skills. This is an in-office position, and candidates must be able to work on-site at our Corona office. 

Purpose:

The Contract Administrator is responsible for supporting the administrative and contractual operations of construction projects. This role involves high-volume, transactional tasks and plays a vital role in contract lifecycle management, compliance, and document control within a fast-paced environment.

Essential Duties:

• Setting up projects, job binders, electronic file folders, this includes job setup and entries in software.
• Prepares and distributes Master Agreements and Master Tracking Agreements.
• Prepares, issues, and manages contracts, subcontracts, purchase orders and change orders.
• Oversee document flow via DocuSign or hard signature and maintain accurate tracking and filing of documents.
• Coordinates insurance requirements and processes preliminary notice information.
• Drafts, reviews, and edits contractual documents for completeness, accuracy, and legal compliance.
• Acts as a liaison between our company. and customers, subcontractors, and vendors to clarify contract terms and ensure mutual understanding of contractual documents.
• Assures enrollment of our company and subcontractors in OCIP programs.

Knowledge, Skills, and Abilities:

• Minimum 2+ years of experience in contract administration.
• Excellent attention to detail and commitment to accuracy.
• Ability to manage multiple projects and deadlines in a fast-paced setting.
• Strong written and verbal communication skills for internal and external collaboration.
• Familiarity with contract law and legal terminology are preferred.
• Proficiency in negotiation, interpretation, and drafting of contractual terms.
• Proficient with Sage, DocuSign, Adobe Acrobat Pro, Procore and Microsoft Office Suite.
• Ability to assess contract risks and propose appropriate mitigation strategies.
• Demonstrated organizational and administrative support skills, including file maintenance and data entry.
• Ability to work independently and as part of a team.

No Recruiters or phone calls please. Portrait Construction Inc. is an Equal Opportunity Employer.

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