Job Description

Catholic Administrative Pastoral Life Coordinator Services- $18.00- $20.00 per hour (working 29 hours per week)– Schofield Barracks, Hawaii

The Role

Are you skilled at coordinating complex activities while working closely with clergy and community groups? Do you have experience managing records, calendars, and communications in a structured, professional environment?

We are looking for a Catholic Administrative Pastoral Life Coordinator to provide essential administrative and pastoral support to the Catholic Community. This is a rewarding role where organisation, accuracy, and clear communication directly support worship, education, and community life.

As a Catholic Administrative Pastoral Life Coordinator , you will act as a central point of coordination for Catholic pastoral activities. Working alongside the Senior Chaplain, Priest, COR, and community groups, you will ensure services, events, and records are prepared to a high standard and delivered on time.

This role offers variety, responsibility, and the opportunity to support meaningful work within a faith-based setting.

Key Responsibilities:

• Attend all scheduled meetings with the Senior Chaplain, Advisory Committees, Religious Education section, RSO community meetings, and related groups
• Produce and submit a monthly Community calendar by the final business day of the preceding month, including:
• Religious Education dates
• Chapel and Community events
• Holiday closures and Holy Days
• Prepare all materials for Mass services, including:
• Marking liturgical books with correct readings and prayers
• Preparing sacred vessels, hosts, and wine in line with Garrison SOPs
• Maintain accurate Community registration records and submit monthly updates
• Create a weekly bulletin and announcements, issued four days before services
• Coordinate Community events by:
• Preparing and submitting facility reservation requests
• Producing flyers for Masses, Holy Days, and special events
• Submitting materials and supply usage reports monthly
• Prepare sacramental records by collecting documentation and completing AMS portal entries for priest certification
• Provide supporting documentation for AMS quarterly clergy reports
• Record attendance at all Catholic Community events and submit monthly attendance reports

The Person

• Able to gain Catechist certification within 90 days
• Confident communicator, both written and spoken
• Computer literate, with strong Microsoft Office skills
• Highly organised with good attention to detail
• Professional, respectful, and courteous at all times

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