Job Description

Ultimate Staffing is seeking an Admissions Coordinator for a client in Hayward. This is a temporary position. Assignment length is to be determined.

Hours for the role are as follows:

Monday: 9:00 am - 6:00 pm.

Tuesday: 10:00 am - 7:00 pm.

Wednesday: 10:00 am - 7:00 pm.

Thursday: 9:00 am - 6:00 pm

Friday: 8:30 am - 5:30 pm.

The Admissions Coordinator plays a key role in welcoming and supporting new students throughout the onboarding process. This campus-based, entry-level position is ideal for someone who is detail-oriented, highly organized, and thrives in a fast-paced, student-facing environment. In addition to managing enrollment documentation and system entry, the role also includes front desk and visitor support responsibilities, contributing to a positive and professional first impression of the campus.

Key Responsibilities:

• Accurately enter new student enrollments and status updates into the Student Information System and Client Management System.
• Manage and track all enrollment documentation, including background checks, immunization records, proof of graduation, and identification.
• Proactively assist students with completing and submitting required documents in a timely manner.
• Serve as the primary contact for technical support related to enrollment platforms such as Complio and the Enrollment Portal.
• Ensure all documentation complies with admissions and regulatory standards.
• Administer entrance assessments according to established procedures; track and report results.
• Support Admissions staff by coordinating campus tours and visits for prospective students.
• Provide front desk coverage: greet visitors, answer phone calls, and direct inquiries to appropriate departments.
• Maintain a clean, welcoming, and professional reception area.
• Perform general administrative tasks, including managing mail, photocopying, faxing, and filing.
• Assist with campus-wide events such as student orientations, graduations, and engagement activities.
• Complete additional duties as assigned.

Success Indicators:

• Timely and accurate processing of enrollment documentation
• Effective collaboration with departments including Financial Aid, Registrar, and Academics
• Full compliance with FERPA and institutional admissions policies
• Positive feedback from students, visitors, and internal teams

Requirements:

• High school diploma required; some college preferred.
• Minimum 1 year of administrative, front desk, or customer service experience (education/admissions setting preferred).
• Excellent attention to detail, data accuracy, and time management.
• Professional, customer-focused communicator with strong integrity and work ethic.
• Tech-savvy with strong computer skills and ability to learn quickly.
• Flexible and adaptable in a changing environment.
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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