Job Description

Are you a highly organized multitasker who thrives in fast-paced, entrepreneurial environments? Our client, a leading company in the interior design industry, is seeking a proactive and detail-oriented Administrative & Personal Assistant to support their dynamic Founder. This is a unique opportunity to play a central role at a rapidly growing organization with a creative, hands-on culture and global reach. In this role, you’ll serve as a trusted right hand, balancing executive-level administrative responsibilities with personal support to help the Founder stay focused, organized, and effective.

Key Responsibilities

• Executive & Personal Support – Provide high-level assistance to the Founder, managing both professional and personal calendars, coordinating complex travel, and ensuring seamless communication across multiple business entities.
• Point of Contact – Act as a liaison between the Founder and clients, suppliers, and external partners, handling all interactions with professionalism, confidentiality, and discretion.
• Office & Operations Management – Oversee general office organization, vendor coordination, supply management, and occasional event planning to keep daily operations running smoothly.
• Financial & Administrative Support – Process expenses, track budgets, assist with light bookkeeping, and maintain accurate records to support financial organization and reporting.
• Communication & Correspondence – Draft and manage emails, memos, and documents, ensuring polished and timely responses that reflect the Founder’s voice and priorities.
• Project & Event Coordination – Support the execution of company initiatives, meetings, and special events, ensuring every detail is handled with care and precision.
• Personal Assistance – Handle occasional errands, personal scheduling, and household coordination to help the Founder balance work and personal commitments.

Must-Have Qualifications

• Experience: 3–5 years of experience supporting executives, founders, or entrepreneurs in a hybrid administrative/personal capacity.
• Professionalism: Exceptional discretion, maturity, and polished communication skills.
• Organization: Ability to manage multiple priorities, calendars, and projects with efficiency and accuracy.
• Technical Skills: Proficiency in Microsoft Office and comfort with basic bookkeeping tools or expense tracking software.
• Mindset: Proactive, resourceful, and adaptable, you anticipate needs before they arise.
• Flexibility: Willingness to occasionally travel domestically as needed.

Please submit your resume for consideration.

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