Job Description

Job Title: HR Front Office & Administrative Coordinator

Location: Coppell, TX – Onsite (5 days a week)

Summary

A highly organized and welcoming professional to serve as the first point of contact for our Coppell office. This individual will manage front desk operations, support the Office Manager in daily office coordination, and provide administrative assistance to local leaders. The ideal candidate is service-oriented, detail-driven, and capable of balancing multiple responsibilities in a fast-paced environment.

Key Responsibilities

Front Office & Reception

• Greet and direct visitors, employees, and guests in a professional and friendly manner.
• Manage incoming calls, mail, and packages, and route appropriately.
• Maintain a clean, organized, and professional front desk and lobby environment.

Office Operations & Support

• Monitor and order office supplies, kitchen items, and other essentials to ensure adequate stock.
• Coordinate with vendors and service providers as needed (maintenance, supplies, deliveries).
• Assist the with scheduling team meetings, coordinating office events, and supporting workplace initiatives.

Administrative Support to Leaders

• Provide calendar support to designated leaders, including scheduling meetings.
• Assist with basic travel coordination such as researching flights and preparing simple itineraries.
• Prepare and format documents, presentations, or correspondence when requested.

Qualifications

• 2+ years of experience as a receptionist, administrative assistant, or in a customer-facing role.
• Strong interpersonal and communication skills with a professional demeanor.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.
• Highly organized with the ability to prioritize and manage multiple tasks.
• Experience supporting office management or facilities coordination.
• Prior exposure to executive support, calendar management, or travel arrangements.
• Comfort working in a dynamic, team-oriented environment.

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