Job Description

Job Title: Associate Document Control Representative

Pay rate range : $22.00-25.00 per hour

1st shift : 8:00 am-4:30 pm

Location : Carpinteria, CA

Duration : 3 to 6 months temp with a possibility of extension or permanent conversion

Job Description

THE OPPORTUNITY : The Associate Document Control Representative reports to the Document Control Supervisor and supports the greater Quality Systems organization through entry-level administrative tasks, such as: review of controlled documentation, generation of reports, data entry and filing. Employee will be the primary team member responsible for maintenance and archival of quality-controlled files and assist in minimizing backlog. Employee will provide Document Control support through collaboration, organization and being a team player.

WHAT WE'RE LOOKING FOR:

• EDUCATION: High School Diploma or equivalent (G.E.D)
• CERTIFICATIONS: N/A
• EXPERIENCE: Entry Level 1-3 years, Administrative Office work

KNOWLEDGE AND SKILLS NECESSARY TO PERFORM THE JOB COMPETENTLY:

• Verbal and written communication
• Critical thinking skills
• Math and computer skills
• Ability to read and write in English
• Must be detail-oriented, and work well under moderate supervision
• Communicate professionally with various employee levels and departments
• The employee is regularly required to maintain a pleasant and professional manner with coworkers and concentrate on work while surrounded by distractions.

PREFERRED QUALIFICATIONS:

• Proficient with Microsoft Office Suite (Word, Excel, Outlook, Teams)

HOW YOU WILL THRIVE AND CREATE AN IMPACT:

• Responsible for physical maintenance of documentation including copying, scanning, filing and archiving in storage areas.
• Reviews and maintains controlled quality documentation for the department.
• Responsible for electronic data entry as well as updating Quality Assurance forms.
• Edits and updates various document control procedures and policies as needed.
• Assists in managing department email and distributing to team.
• Manages miscellaneous document control related administrative tasks as determined by Supervisor.
• Responsible for maintaining quality within the scope of the job description.
• Must be able to lift/carry boxes up to 50 lbs. on a regular/daily basis and perform filing duties throughout the day, sometimes in a non-climate-controlled area.

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