Job Description

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our department. The ideal candidate will have 3–5 years of proven experience handling a wide range of administrative tasks with a high level of professionalism, efficiency, and confidentiality.

Key Responsibilities:

• Manage and maintain calendars, schedule appointments, and coordinate meetings across multiple time zones.
• Arrange domestic and international travel, including flight bookings, accommodations, ground transportation, and travel itineraries.
• Prepare, review, and submit expense reports in a timely and accurate manner.
• Provide front desk support, including greeting visitors, answering phone calls, and managing incoming mail and packages.
• Support the team with document preparation, data entry, filing, and other general office tasks.
• Coordinate logistics for internal and external meetings, including room bookings, catering, and materials preparation.
• Maintain department files and records in accordance with company policies and procedures.

Qualifications:

• 3 to 5 years of administrative experience, preferably in a corporate or fast-paced environment.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office software.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Proactive, reliable, and a strong team player.
• Experience coordinating international travel and multi-time zone calendar management.
• Familiarity with expense reporting systems (e.g., Concur, SAP).

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