Job Description

The Administrative Assistant provides comprehensive administrative and operational support to leaders and teams to ensure efficient day-to-day business operations. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant serves as a key point of contact, supporting internal stakeholders while maintaining professionalism, confidentiality, and accuracy.

Key Responsibilities

• Provide administrative support to managers and/or departments, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and distribute correspondence, presentations, reports, and other business documents.
• Serve as a primary point of contact for internal and external communications, directing inquiries appropriately.
• Coordinate meetings, including scheduling, agendas, materials, and follow-up actions.
• Maintain accurate records, files, and documentation in accordance with company policies and retention requirements.
• Support expense reporting, purchase orders, invoicing, and other administrative processes as needed.
• Assist with onboarding activities, training coordination, and general office support.
• Monitor deadlines, track action items, and proactively follow up to ensure timely completion.
• Support special projects and process improvement initiatives as assigned.
• Ensure compliance with company policies, confidentiality standards, and applicable regulatory requirements.

Qualifications

• High school diploma or equivalent required; associate’s degree or higher preferred.
• 2+ years of administrative or office support experience in a professional environment.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other office productivity tools.
• Strong written and verbal communication skills.
• Excellent organizational, time management, and multitasking abilities.
• High level of discretion when handling confidential or sensitive information.
• Ability to work independently and collaboratively with cross-functional teams.

Preferred Skills

• Experience supporting senior leaders or multiple stakeholders.
• Familiarity with document management systems and collaboration tools.
• Experience in regulated, manufacturing, or corporate environments.

Work Environment

• May require occasional overtime or schedule flexibility to support business priorities.

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